Rules & Regulations

HEALTH & SAFETY

COVID-19

This event is open to attendees and exhibitors of 19 years of age or older. ( this also applies during move in and move out times )

Proof of full vaccination is required.

Masks are required at all times.

You must notify the show organizer and or team located in the show office, of any unsafe practices that may cause harm to you or any exhibitor.

Any injuries must be immediately reported to the show office or desk ( where you picked up your exhibitor badges ). First Aid is always on stand by and will attend immediately.

DO NOT BLOCK FIRE / EMERGENCY EXITS at any time.

Respect designated FREIGHT FREE aisles as marked by the contractor.

Respect all work area protection zones, if you see caution tape, do not enter the area.

Be aware of your surroundings – you are inside a construction zone until set up is complete. This means moving vehicles and machinery are active on the show floor.

Protective footwear is recommended during set up for all persons setting up in areas with hazardous equipment, ie; machinery and heavy set up. You are required to wear a vest provided by VCC for set up.

No climbing or standing on chairs is allowed. This can cause injury to you or surrounding members setting up. Tables, chairs and ladders should not be used as working platforms.

Dispose of all beverages in the trash, ie your water, pop, tea/coffee….do not leave them on the floor as they can spill and create a slip hazard.

No open flame or fire is allowed on the show floor at ANY time. NO HELIUM BALLOONS allowed on the exhibit floor.

Do not attach materials to your drapes or metal frame work that are not approved by the contractor for safety. If their weight is not supported it can result in falling items and injury.

No hazardous materials are allowed on the show floor at any time. You may be in violation of Federal Laws. You must provide the show organizer with MSDS’s ( material safety data sheets ) for all chemicals that intend to be used during the show, if any.

If you are bringing your own electrical equipment such as power bars, extension cords etc., ensure they meet required safety rules. You can check with show management if in doubt.

Storage and stacking is to be handled by the General Services Contractor. This is a complimentary service provided for you by show management.

All dock activity is regulated by the General Services Contractor and the Facility Staff. Please respect their direction and follow their procedures.

Please ensure your staff works in a safe manner, to minimize as much as possible, the risk of hazard to themselves or anyone else.

TERMS & CONDITIONS FOR PARTICIPATION

All deposit payments are non-refundable, however in the event that an exhibitor needs to cancel participation 90 days or more prior to the the published move in date, payment can be applied to the following year’s show.

Please use a credit card to complete your registration.

As soon as you complete registration, you will be emailed a confirmation with all show details, including pertinent deadlines and all order forms.

Your standard 10 x 10 booth space includes pipe & drape, a draped 6′ table and two side chairs.

All other services such as material handling, electrical,  wifi, parking etc., must be ordered by the exhibitor.

You can pre purchase your parking and save – details are on the parking link on your confirmation email that follows after you register.

Please be courteous and do not block neighboring booths. This means no full walls or signage where sight lines of neighboring booths are impeded. Authorization is at the discretion of ZoomerMedia Limited show management. If you are unsure, please contact us.

*If you are displaying a tent, it must be fire retardant, and no side walls.

Exhibitor Badges are picked up on the day of move in, at the show office. They are generic and therefore transferable between staff. Badges are for the sole use of staff working the show.

Food & Drink Sampling or Retail Requires Approval:

A minimum of 30 days’ notice is required for the application of a ‘Temporary Food Booth Permit’ from the Vancouver Coastal Health Authority.

For further information and permitting, click HERE, and you will be required to FILL THIS FORM out in order to sell or sample any food or beverage.

The booth numbers that you have listed will be taken into consideration and every effort will be made to allocate you the number of your first choice. As the show date approaches, the plan may alter for various reasons, and this may result in a booth number change for you.

Full Payment by credit card is required to secure your booth. You will be asked to enter a credit card near the end of this registration in order to complete the process. Payment in full is required before move in.

Zoomer Media Limited reserves the right to refuse any exhibitor, for any reason, before or during the event.